The library trustees met today with SMP Architecture to discuss the outline specifications for a library addition (click for attached PDF). Trustees chairman Gordon Hunt reminded everyone that the specifications are not set in stone and things may still change.
The trustees will be meeting with the board of selectmen on Monday, August 28, at 4PM at the town offices. The next regular meeting of the trustees is Thursday, September 7, at 8AM at the library.
0:20:00 PUBLIC INPUT (None)
0:40:00 REVIEW and APPROVE MINUTES
0:01:20 TREASURER’S REPORT
0:3:23 LIBRARIAN’S REPORT
23 new patrons July (10 res adult, 1 non-res adult, 11 season, 1 youth)
Museum passes / state park passes lots of use in July
Database use (genealogy)
Lots of movies
there was a leak in the ceiling and it needs to be fixed before the boiler can be run. Also the trustees need to sign a contract with Carroll County Oil.
Old Homes Days — Friends of the library are hosting author and lunch program on Saturday, August 26
0:12:34 NEW BUSINESS
0:12:43 SMP Payment/Funding
Selectmen notified library trustees that funds from library capital reserve fund can not be used, following a letter to the selectmen from the trustees of the trust funds.
Current bill from SMP $10,879.50 (as of July 31)
Gordon: We asked SMP to do the work, they did it, we can’t just not pay them. If the plan is successful, all the money, both from the capital reserve fund, and from the fundraising, will go to the library. In the end, it’s a pair of pants and we’re talking about which pocket.
Mary Anne: Didn’t we vote to ask the selectmen to pay? It’s not the same pants, it’s our pants or your pants.
Mary Anne: motion to ask the selectmen to pay the bill from the undesignated fund balance.
0:24:00 (ish) Gordon: I’ll second for discussion, but if we do go back to selectmen the time lag until the make a decision will mean that SMP doesn’t get paid for a long time.
0:26:00 Paul I don’t think this is worth fighting
0:26:23 Gordon calls the vote. 1-2 fails
0:26:47 Gordon: motion that we take money from money market fund to pay SMP the outstanding balance. Paul seconds.
0:27:58 Call motion: 2-0 passes (Gordon & Paul: Aye, Mary Anne: Abstain)
0:28:43 SCHEDULE A MEETING: SMP / BAUEN
0:31:54 SCHEDULE A MEETING: SELECTMEN
0:33:48 OLD BUSINESS
animated architectural rendering from SMP
0:37:00 schedule next meeting
0:38:40 Mary Anne: I’m very frustrated that we keep pushing this back and back. We don’t even have a price (for the final project) and we’re paying SMP now. I want people to know, I’m not trying to be obnoxious. I’m frustrated. I understand the laws and the selectmen can’t use the capital reserve funds. I would like to have a general meeting for the whole town to find out what support is out there.
0:42:00 Phyllis (trustee alternate): I don’t understand how we can now do an addition when before we couldn’t
43:50 Skip Hurt: if we get a new library (addition) for 1.5 million and a new police station for 1 million (the price in the police building report) that’s for less than what the completely new library would have cost
Skip: thank you for funding this. I’m getting sick of the back and forth.
Max Ledoux: Did you read the letter that the trustees of the trust funds sent to the selectmen? (Answer: Yes)