After a bungled bid process, the selectmen awarded the Lang’s Pond Road contract to LA Drew this morning in an emergency meeting. At their meeting yesterday the selectmen awarded the contract to LA Drew even though Integrity Earthworks of Wolfeboro was the lowest bid. The selectmen stated the reason for awarding the contract to LA Drew’s higher bid was that Integrity Earthworks had not filled out the bid package correctly by not including a bond. However, an Integrity Earthworks representative who was present at the meeting pointed out that the bid instructions had clearly stated that the bond was not required, prompting the selectmen to reconsider their initial awarding of the contract, since the decision had been made based on incorrect information.
The selectmen hired an outside firm, Norway Plains, to review the bids to ensure the process was fair. At last night’s meeting the Integrity Earthworks representative stated he had called Jack Parsons, representing the town, as well as Norway Plains, to make sure that his company’s bid was complete and he was told that it was. One of the reasons the selectmen had expressed for going into recess last night was that they wanted to talk to Jack Parsons, but Parsons was not present at this morning’s reconvened meeting.
At this morning’s emergency meeting chairman of the selectmen Carolyn Sundquist said that she would be willing to award the contract to Integrity Earthworks if they put up a bond. Selectman Bill Marcussen stated his concern that Integrity Earthworks is primarily a high-end residential contractor and lacks the experience of constructing roads. He was concerned that Integrity Earthworks would not be able to complete the project before winter. Selectman Lloyd Wood stated his belief that it would be illegal under state law for the town to award the contract to Integrity Earthworks so long as they issued a bond because it would amount to changing the bid requirements at the last minute in order to favor one of the bidders. Wood stated that while he didn’t want to use the word “misleading,” the bid instructions had not been clear. Sundquist stated that instructions were “unfortunate.”
The Integrity Earthworks representative (the same one from last night) was at this morning’s meeting and offered that while 75% of his company’s portfolio is indeed high-end residential, they have a number of current and pending contracts for large-scale non-residential work including the Rochester City Hall Annex and the Army National Guard. These contracts, he pointed out, exceed the dollar value of the Lang’s Pong Road contract.
Selectman Marcussen made a motion to award the contract to LA Drew. It was seconded by Lloyd Wood. Chairman Sundquist called a vote. Marcussen and Wood voted yea. Sundquist voted nay.
After the vote, the Integrity Earthworks representative thanked the selectmen for the process and shook hands with all three of them. There was no representative from LA Drew at either last night or this morning’s meeting.
LA Drew’s winning bid was $140,772 and Integrity Earthworks’ lower bid was $112,906. The Integrity Earthworks bid would have been higher if it included a bond, but would still have offered a considerable savings to the taxpayer.