Library Trustees: $1,920,000 Library Addition Warrant Article for Town Meeting 2018

The library trustees sent out the following press release today:

FOR IMMEDIATE RELEASE

TUFTONBORO LIBRARY TRUSTEES ANNOUNCE DECISION ON BUILDING PROJECT

At their regular monthly meeting on November 8th, Tuftonboro Free Library Trustees Gordon Hunt, Paul Matlock, and Mary Ann Murray voted unanimously to put the proposed plan for an addition and renovations to the existing library on the 2018 Town Warrant.  The focus changed from a new building to an addition late this spring, when Tuftonboro resident, Raymond “Skip” Hurt, presented a model to Selectmen and Trustees that he believed would provide the necessary space at a substantially lower cost to taxpayers.

In response to this citizen initiative, the Trustees directed SMP Architecture to review Hurt’s plan for feasibility, provide additional options for expansion, refine and develop the approved plan to the Schematic Design phase, and work with Bauen Corporation, the project’s construction management firm, to provide a preliminary cost estimate.  SMP also provided a new topographical map overlay demonstrating that wetlands areas delineated by the original survey in 2006 were inexactly located, and so clearing the way for an addition.

The preliminary cost estimate for the 5,000 square foot addition plus all necessary renovations to the existing building is $1.92 million.  Considering that the projected cost for a new building is $2.65 million, the Trustees believe that their decision to support the proposed addition is in the best interest of the town.  There is currently a combined total of just under $700,000 in cash on hand in the established Library Capital Reserve Fund and the privately supported Library Building Fund, and just under $100,000 in additional private pledges, contingent upon approval of the project at Town Meeting on March 14th.  The TFL Capital Campaign Committee and the Friends of the Library will continue with fundraising, in an effort to reduce taxpayer costs even further.

Plans for the proposed addition can be viewed at the library, and on the library website, tuftonborolibrary.org, where there is also an animated “fly-around” view of the exterior.

The fly around video is here:

Here is the interior floor plan (click to make larger):

And here is the site plan (click to make larger):

 

Selectmen’s Meeting, 8-28-17

0:00:00 Pledge
0:01:15 DEPARTMENT UPDATES
0:01:20 Chief Thompson (Fire & Rescue)
$1753 repair cost for mirror lake station repair (Struck by lightning) Chief says don’t file insurance claim
0:04:50 Roof was spongy as far as roofwise
0:10:40 FD employees were paid for directing traffic during 5K race.
0:19:25 LIBRARY TRUSTEES
0:22:10 Chip: I’m surprised. I thought this plan would be closer to Skip’s plan. Not saying I’m disappointed.
0:25:05 Gordon: Initial estimate was $1.9 million. We’re working with SMP & Bouen to reduce that to $1,882,000
0:28:05 current library funds: more than $700,000
0:31:25 Chip: Encourage you to get more bids for construction management
0:39:55 Helen Hartshorn: What about the wetlands?
0:40:35 Carla Lootens: No, seriously, what about the wetlands?
0:43:28 Chip: was there a number estimated for stand alone police facility?
Lloyd: I don’t remember
0:46:00 Chip: There should be no other warrant articles other than the library.
0:49:10 REVIEW AND APPROVAL OF MINUTES
SIGNATURE FILE
0:52:13 Phyllis Tesslier appointment as alternate library trustees
0:53:00 Appointments to PLANNING BOARD: Russell Stensma & Kate Nesbit: 1 year term; Susan Wingate: 3-year term; James Libby: alternate for 3-year term
1:00:00 Bridges / HEB
1:!2:10 Tax Collector: abatement for Camp Belknap
1:13:20 2020 Census
1:14:27 CONTINUED BUSINESS
SELECTMEN’S UPDATE
1:19:39 CORRESPONDENCE
1:29:10 PUBLIC COMMENT

Library Trustees Meeting: Outline Specifications for Library Addition

The library trustees met today with SMP Architecture to discuss the outline specifications for a library addition (click for attached PDF). Trustees chairman Gordon Hunt reminded everyone that the specifications are not set in stone and things may still change.

The trustees will be meeting with the board of selectmen on Monday, August 28, at 4PM at the town offices. The next regular meeting of the trustees is Thursday, September 7, at 8AM at the library.

Library Trustees Meeting 8-17-17

The library trustees met with Eric Paulson and Anthony Mento of the architectural firm S.M.P and construction manager Andre Kloetz of Bauen Co to discuss proposed plans for an addition to the library. S.M.P and Bauen worked on a cost estimate and came up with $1,900,000. Trustees chairman Gordon Hunt asked S.M.P. and Bauen to cut at least 10% out of the proposed cost. S.M.P noted there is $150,000 included in the estimate that is set aside for a contingency fund for unanticipated costs.

Library Trustees Meeting August 10, 2017

Library Trustees
0:20:00 PUBLIC INPUT (None)
0:40:00 REVIEW and APPROVE MINUTES
0:01:20 TREASURER’S REPORT
0:3:23 LIBRARIAN’S REPORT
23 new patrons July (10 res adult, 1 non-res adult, 11 season, 1 youth)
Museum passes / state park passes lots of use in July
Database use (genealogy)
Lots of movies
there was a leak in the ceiling and it needs to be fixed before the boiler can be run. Also the trustees need to sign a contract with Carroll County Oil.
Old Homes Days — Friends of the library are hosting author and lunch program on Saturday, August 26
0:12:34 NEW BUSINESS
0:12:43 SMP Payment/Funding
Selectmen notified library trustees that funds from library capital reserve fund can not be used, following a letter to the selectmen from the trustees of the trust funds.
Current bill from SMP $10,879.50 (as of July 31)
Gordon: We asked SMP to do the work, they did it, we can’t just not pay them. If the plan is successful, all the money, both from the capital reserve fund, and from the fundraising, will go to the library. In the end, it’s a pair of pants and we’re talking about which pocket.
Mary Anne: Didn’t we vote to ask the selectmen to pay? It’s not the same pants, it’s our pants or your pants.
Mary Anne: motion to ask the selectmen to pay the bill from the undesignated fund balance.
0:24:00 (ish) Gordon: I’ll second for discussion, but if we do go back to selectmen the time lag until the make a decision will mean that SMP doesn’t get paid for a long time.
0:26:00 Paul I don’t think this is worth fighting
0:26:23 Gordon calls the vote. 1-2 fails
0:26:47 Gordon: motion that we take money from money market fund to pay SMP the outstanding balance. Paul seconds.
0:27:58 Call motion: 2-0 passes (Gordon & Paul: Aye, Mary Anne: Abstain)
0:28:43 SCHEDULE A MEETING: SMP / BAUEN
0:31:54 SCHEDULE A MEETING: SELECTMEN
0:33:48 OLD BUSINESS
animated architectural rendering from SMP
0:37:00 schedule next meeting
September 7
0:38:40 Mary Anne: I’m very frustrated that we keep pushing this back and back. We don’t even have a price (for the final project) and we’re paying SMP now. I want people to know, I’m not trying to be obnoxious. I’m frustrated. I understand the laws and the selectmen can’t use the capital reserve funds. I would like to have a general meeting for the whole town to find out what support is out there.
0:42:00 Phyllis (trustee alternate): I don’t understand how we can now do an addition when before we couldn’t
Christie: Wetlands.
43:50 Skip Hurt: if we get a new library (addition) for 1.5 million and a new police station for 1 million (the price in the police building report) that’s for less than what the completely new library would have cost
Skip: thank you for funding this. I’m getting sick of the back and forth.
Max Ledoux: Did you read the letter that the trustees of the trust funds sent to the selectmen? (Answer: Yes)
Adjournment

Library Renovation Proposal Presented to Selectmen, Library Trustees, and Public

Skip Hurt followed up on his presentation to the library trustees a few weeks ago by showing his plans for a renovated library this morning to about 30 people, including the selectmen, library trustees, and several former members of the disbanded library building advisory committee.

The key points of Skip’s proposal are that his plan has a peaked roof, unlike the proposed Dearborn library; he estimates a cost savings of $1 million, compared to the proposed Dearborn library; and, he says, construction could begin as early as September and could be down in stages. His proposal, he believes, does not require a 2/3 majority vote at Town Meeting because the town would not have to borrow in order to finance the project.

The library trustees will have a meeting Thursday, May 11, at 8:30 AM at the the library to discuss whether to take any action on Skip’s proposal


Video time stamps:
0:00 Skip intro
6:00 “Continuous use of library during construction”
7:40 Cost of Skip’s plan: approximately $1.3 million
10:50 $70k for material / $70k for labor (generous est) for new roof.
12:00 HVAC
13:00 Existing bathrooms for meeting room. Two new bathrooms for new part of library.
14:30 Parking. Police building report had a 30×30 garage on the back of the building. So assuming the committee did its work, that’s a parking lot. Plus a bigger parking lot in woods behind.
19:15 $1.3 million savings compared to plan for new building across the street on Dearborn property
20:00 Questions/Discussion

NarCan Training Offered at Tuftonboro Free Library

Carroll County Coalition for Public Health will be conducting a free Narcan training on Friday, May 5th, from 5 to 6:30PM at the Tuftonboro Free Library. Narcan, also known as Naloxzone, is an easy to use nasal spray medication that temporarily reverses the effects of an opioid overdose.

Narcan kits will be available at the event, but can also be purchased over the counter without a prescription at Rite Aid or CVS, according to numerous news reports in New Hampshire media.

For more information visit www.nhtreatment.org.