Library Trustees: $1,920,000 Library Addition Warrant Article for Town Meeting 2018

The library trustees sent out the following press release today:

FOR IMMEDIATE RELEASE

TUFTONBORO LIBRARY TRUSTEES ANNOUNCE DECISION ON BUILDING PROJECT

At their regular monthly meeting on November 8th, Tuftonboro Free Library Trustees Gordon Hunt, Paul Matlock, and Mary Ann Murray voted unanimously to put the proposed plan for an addition and renovations to the existing library on the 2018 Town Warrant.  The focus changed from a new building to an addition late this spring, when Tuftonboro resident, Raymond “Skip” Hurt, presented a model to Selectmen and Trustees that he believed would provide the necessary space at a substantially lower cost to taxpayers.

In response to this citizen initiative, the Trustees directed SMP Architecture to review Hurt’s plan for feasibility, provide additional options for expansion, refine and develop the approved plan to the Schematic Design phase, and work with Bauen Corporation, the project’s construction management firm, to provide a preliminary cost estimate.  SMP also provided a new topographical map overlay demonstrating that wetlands areas delineated by the original survey in 2006 were inexactly located, and so clearing the way for an addition.

The preliminary cost estimate for the 5,000 square foot addition plus all necessary renovations to the existing building is $1.92 million.  Considering that the projected cost for a new building is $2.65 million, the Trustees believe that their decision to support the proposed addition is in the best interest of the town.  There is currently a combined total of just under $700,000 in cash on hand in the established Library Capital Reserve Fund and the privately supported Library Building Fund, and just under $100,000 in additional private pledges, contingent upon approval of the project at Town Meeting on March 14th.  The TFL Capital Campaign Committee and the Friends of the Library will continue with fundraising, in an effort to reduce taxpayer costs even further.

Plans for the proposed addition can be viewed at the library, and on the library website, tuftonborolibrary.org, where there is also an animated “fly-around” view of the exterior.

The fly around video is here:

Here is the interior floor plan (click to make larger):

And here is the site plan (click to make larger):

 

Library Trustees Meeting: Outline Specifications for Library Addition

The library trustees met today with SMP Architecture to discuss the outline specifications for a library addition (click for attached PDF). Trustees chairman Gordon Hunt reminded everyone that the specifications are not set in stone and things may still change.

The trustees will be meeting with the board of selectmen on Monday, August 28, at 4PM at the town offices. The next regular meeting of the trustees is Thursday, September 7, at 8AM at the library.

Library Trustees Meeting 8-17-17

The library trustees met with Eric Paulson and Anthony Mento of the architectural firm S.M.P and construction manager Andre Kloetz of Bauen Co to discuss proposed plans for an addition to the library. S.M.P and Bauen worked on a cost estimate and came up with $1,900,000. Trustees chairman Gordon Hunt asked S.M.P. and Bauen to cut at least 10% out of the proposed cost. S.M.P noted there is $150,000 included in the estimate that is set aside for a contingency fund for unanticipated costs.

Library Trustees Meeting August 10, 2017

Library Trustees
0:20:00 PUBLIC INPUT (None)
0:40:00 REVIEW and APPROVE MINUTES
0:01:20 TREASURER’S REPORT
0:3:23 LIBRARIAN’S REPORT
23 new patrons July (10 res adult, 1 non-res adult, 11 season, 1 youth)
Museum passes / state park passes lots of use in July
Database use (genealogy)
Lots of movies
there was a leak in the ceiling and it needs to be fixed before the boiler can be run. Also the trustees need to sign a contract with Carroll County Oil.
Old Homes Days — Friends of the library are hosting author and lunch program on Saturday, August 26
0:12:34 NEW BUSINESS
0:12:43 SMP Payment/Funding
Selectmen notified library trustees that funds from library capital reserve fund can not be used, following a letter to the selectmen from the trustees of the trust funds.
Current bill from SMP $10,879.50 (as of July 31)
Gordon: We asked SMP to do the work, they did it, we can’t just not pay them. If the plan is successful, all the money, both from the capital reserve fund, and from the fundraising, will go to the library. In the end, it’s a pair of pants and we’re talking about which pocket.
Mary Anne: Didn’t we vote to ask the selectmen to pay? It’s not the same pants, it’s our pants or your pants.
Mary Anne: motion to ask the selectmen to pay the bill from the undesignated fund balance.
0:24:00 (ish) Gordon: I’ll second for discussion, but if we do go back to selectmen the time lag until the make a decision will mean that SMP doesn’t get paid for a long time.
0:26:00 Paul I don’t think this is worth fighting
0:26:23 Gordon calls the vote. 1-2 fails
0:26:47 Gordon: motion that we take money from money market fund to pay SMP the outstanding balance. Paul seconds.
0:27:58 Call motion: 2-0 passes (Gordon & Paul: Aye, Mary Anne: Abstain)
0:28:43 SCHEDULE A MEETING: SMP / BAUEN
0:31:54 SCHEDULE A MEETING: SELECTMEN
0:33:48 OLD BUSINESS
animated architectural rendering from SMP
0:37:00 schedule next meeting
September 7
0:38:40 Mary Anne: I’m very frustrated that we keep pushing this back and back. We don’t even have a price (for the final project) and we’re paying SMP now. I want people to know, I’m not trying to be obnoxious. I’m frustrated. I understand the laws and the selectmen can’t use the capital reserve funds. I would like to have a general meeting for the whole town to find out what support is out there.
0:42:00 Phyllis (trustee alternate): I don’t understand how we can now do an addition when before we couldn’t
Christie: Wetlands.
43:50 Skip Hurt: if we get a new library (addition) for 1.5 million and a new police station for 1 million (the price in the police building report) that’s for less than what the completely new library would have cost
Skip: thank you for funding this. I’m getting sick of the back and forth.
Max Ledoux: Did you read the letter that the trustees of the trust funds sent to the selectmen? (Answer: Yes)
Adjournment

Library Trustees’ Meeting May 11, 2017

The board of trustees met May 11, 2017, for their regular monthly meeting. The main topic of discussion was Skip Hurt’s proposal to expand the current library rather than construct a completely new building.
0:00:00 Call to order / pledge
0:00:25 Public input (none)
0:00:50 Approval of April Minutes
0:02:10 Treasurer’s report
0:03:05 Librarian’s report
transferring from vhs to dvd: interviews from town’s bicentennial in 1995
Tuftonboro central school student art Friday
Plant sale in June during town-wide yard sale. Also $10/bag book sale.
0:10:50 NEW BUSINESS
0:10:55 Discussion of Skip Hurt’s proposal to renovate/expand current building
Paul: If there’s potential for savings we need to pursue this
0:13:30 Gordon: Christie and I spoke and we have concerns about interior layout. Don’t believe bathrooms are currently up to code. Sceptic system is 47 years old. central air.
0:17:00 Gordon: In my heart of hearts I don’t want to do something just to do something. I want to do it right. I would under no circumstances go ahead without voter approval.
0:18:25 Gordon: mistake to go forward without town approval firm town funding. untenable.
0:19:03 Mary Ann: Agree. Can’t go forward without town approval.
0:20:30 Mary Ann: Applaud Skip. Exciting for me when he came in. Don’t want to spend money here when we already spent money on the other side of the road. Concerned about health issues renovating building.
0:23:35 Paul: what I like about Skip’s plan is it breaks the connection between us and the police building.
0:24:50 Gordon spoke with Anthony from SMP to get some cost estimates for developing a scope of work
0:32:45 Gordon: we should have another joint meeting with selectmen
0:37:30 Gordon: what are we going to do if we don’t do anything on this and we get to Town Meeting and there are two library articles?
0:37:45 Paul: and what do you say when someone gets up and say “you wouldn’t even spend a nominal amount of money to save us $1 Million?”
0:40:45 Public input
0:41:00 Joan Theve
0:43:45 Bob Theve
0:45:50 Steve Brinser
0:46:25 Carla Lootens
0:46:50 Terry
0:49:45 Steve Brinser
0:50:15 Ruth
0:55:00 Max
0:56:00 Steve Brinser
0:56:45
0:57:20 More New Business: Adoption of Town Harassment Policy
0:58:15 OLD BUSINESS
0:58:20 Capital Campaign Committee Activity
0:59:25 NH Library Trustees Conference
1:00:10 NEXT MEETING: June 8
1:00:45 Motion to Adjourn

Library Renovation Proposal Presented to Selectmen, Library Trustees, and Public

Skip Hurt followed up on his presentation to the library trustees a few weeks ago by showing his plans for a renovated library this morning to about 30 people, including the selectmen, library trustees, and several former members of the disbanded library building advisory committee.

The key points of Skip’s proposal are that his plan has a peaked roof, unlike the proposed Dearborn library; he estimates a cost savings of $1 million, compared to the proposed Dearborn library; and, he says, construction could begin as early as September and could be down in stages. His proposal, he believes, does not require a 2/3 majority vote at Town Meeting because the town would not have to borrow in order to finance the project.

The library trustees will have a meeting Thursday, May 11, at 8:30 AM at the the library to discuss whether to take any action on Skip’s proposal


Video time stamps:
0:00 Skip intro
6:00 “Continuous use of library during construction”
7:40 Cost of Skip’s plan: approximately $1.3 million
10:50 $70k for material / $70k for labor (generous est) for new roof.
12:00 HVAC
13:00 Existing bathrooms for meeting room. Two new bathrooms for new part of library.
14:30 Parking. Police building report had a 30×30 garage on the back of the building. So assuming the committee did its work, that’s a parking lot. Plus a bigger parking lot in woods behind.
19:15 $1.3 million savings compared to plan for new building across the street on Dearborn property
20:00 Questions/Discussion

Library Renovation Plan Presented to Trustees

Skip Hurt attended the library trustees’ meeting this morning to show them a plan he’s been working on for expanding the existing library building. Skip was a member of the since-disbanded library building advisory committee and publicly supported the old plan to build a new library across the street from the existing one. That plan failed to get the required 2/3 vote of approval from Town Meeting in 2015.

In a follow up message this evening he reiterated to me a point he had made to the trustees: “I’ve run into two people who were on the advisory committee that stated to me they were no longer going to vote for the current proposal. I’m no longer going to support it or vote for it. That makes three people of the committee that will not be voting or endorsing it. Jim Allen, who was on the committee, has moved so that means four out of the nine [on the committee] will not be voting for the $2.2 million building.”

With commercial building costs ranging from $150 to $250 per square foot, Skip is estimating that his plan to expand the current library building would come in at the high range of just over a million dollars. “The beauty of it,” he said, “is you can start this now.” The building could be expanded in sections, using funds that are already available in the library capital reserve fund. (Later in the meeting, Treasurer Marsha Hunter confirmed there is $696,832 in the library capital reserve fund including the $75,000 that was approved by town meeting last month.)

Skip noted that his plan would cost more than $1 million less than the 2015 plan. That means that the amount of funds that would need to be appropriated at next year’s Town Meeting in order to finish the project would not be large enough to trigger the 2/3 vote requirement, increasing its likelihood of passing.

In addition, Skip’s plan would actually produce a building 400 square feet larger than the failed building across the street. He would expand the current building out over the front parking lot toward Middle Road. Then he would extend the back of the building out as well, covering the walkway that currently leads to the back entrance. Likely the main entrance would be moved from the front of the building to the side facing the fire pond. All the plumbing in the building, he explained, could stay in the same place, which would be a substantial costs saving, although the electrical and HVAC would need to be upgraded.

He would place a new parking lot in the woods behind the library, but he noted that the existing parking lot on the side of the building would remain. The walk from the parking lot to the building would be similar to what it is in Wolfeboro, he said.

Skip said he had spoken to numerous contractors while developing his plan. He also urged the trustees to engage an architect, but suggested they note use the architect who had made the plans for the building across the street, saying it would be perceived in the public as a conflict of interest.

Librarian Christie Sarles and Trustee Mary Anne Murray said they’d like more information about what the interior of the renovated building might look like. Skip said that the architect would have to work out those details.

Although they weren’t entirely sold on the spot, the trustees expressed their appreciation to Skip for coming up with a new plan. Skip will be meeting with the board of selectmen at their meeting on April to go over the plan, and the trustees said they would like to attend that meeting as well.

Guy Pike also had an idea for the town to purchase the plot of land at the corner of Union Wharf and Middle Roads for the purpose of a new police building. He said that the project could be done, with the purchase of land and the construction of a building, at no additional cost to the taxpayer by using funds already raised from taxes that are currently in the police building capital reserve fund as well as over a million dollars in the undesignated fund. At that point, said Guy, the library could either renovate the existing building, or build a new building across the street, without the connection to the police building that has been weighing it down for years.

Chairman Gordon Hunt explained his comments from Town Meeting that the “library will get built,” saying that he had meant that in some form or another that a new library would be constructed. “Something is going to get done, because the needs of the community need to be addressed. At the same time, as I say, nothing is set in stone. We’re going to look at everything.”

Guy thanked the trustees for running an open meeting and for welcoming input from those in attendance. “I appreciate the openness of your meetings. It’s really the way the town of Tuftonboro aught to operate, and we do alright with this with the library trustees. And I’m very pleased with that. You guys are just folks, and folks is what we all are.”

For more details, please watch the video and also consider attending the selectmen’s meeting on April 24. In addition, if I left out anything pertinent in my write-up, I hope Skip, or any of the trustees, will clarify in the comments.


The approximate time line for the video is as follows:

0:00 Pledge of Allegiance
0:20 Skip Hurt presents plan for library renovation of current building
47:55 Guy Pike comments
57:00 Gordon Hunt “something will get done.”
58:00 Max Ledoux asked a question about fundraising
1:01:36 Regular meeting
1:03:00 approval of March 2017 Trustees Minutes.
1:04:45 Treasurer’s report
$698k in hand
1:06:18 Librarian’s report
1:16:45 Christy reported selectmen are going to explore doing payroll every other week. Treasurer thinks by law that hourly employees have to be paid weekly.
1:17:40 New Business
Drug and alcohol policy adoption
1:20:35 Clarification of circulation reporting
1:28:00 Old Business
Capital campaign committee activity (almost $100,000 in pledges)
1:30:13 motion to adjourn